Child & Adult Care Food Program - (CACFP)

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Child & Adult Care Food Program - (CACFP)

Requirements to Participate

Two Tiered Reimbursement System

USDA Disclaimer



Requirements to Participate -

1. You must have a licensed child care home or a certified LLEP.

2. You must agree to feed children, ages newborn through 12 years old, by USDA standards .

3. Keep an accurate count of all children served at each meal or snack.

4. Deliver all menus and required paperwork to DCS by the 2nd of the following month.

5. Attend training sessions or complete individual training packets.

6. Allow DCS to review your home during your business hours.



United States Department of Agriculture Meal Requirements -

1 through 12 years of age

    - Milk
    - Grain / Bread (cereal, etc.)
    - Fruit / Vegetable / Juice

    - Milk
    - Meat / Meat alternate (egg, cheese, dried lentils, etc.)
    - Two servings of Fruit or Vegetables; or one serving of each
    - Grain / Bread

    - Two items from different food groups (saltines & apple juice; peanut butter & celery; etc.)


Age Breakfast Snack Lunch/Supper
Birth through
3 months
Infant Formula or Breast Milk

4-6 oz.

Infant Formula or Breast Milk 

4-6 oz.

Infant Formula  or Breast Milk

4-6 oz.

7 months
Infant Formula  or Breast Milk

4-8 oz.

Infant Cereal

Infant Formula  or Breast Milk

4-8 oz.

Infant Formula  or Breast Milk

4-8 oz.

Infant Cereal
Fruit or Vegetable

11 months
Infant Formula
Beast Milk, 6-8 oz. and

Infant Cereal, 2-4 tbsp and

Fruit and/or Vegetable, 1-4 tbsp

Infant Formula 
Breast Milk
Full-Strength Fruit Juice, 2-4 oz.

Crusty Bread
Cracker-type product

Infant Formula 
Breast Milk, 6-8 oz.  and
Infant Cereal, 2-4 tbsp and/or
Meat, Fish, Poultry, or 
Egg Yolk, 1-4 tbsp or
Dry Beans or Peas, 1-4 tbsp or
Cheese, 1/2-2 oz. or
Cottage Cheese, 1-4 oz. or
Cheese Spread, 1-4 oz. and
Fruit and/or Vegetable, 1-4 tbsp

Infant formulas and dry infant cereal shall be iron fortified.
It is recommended that breast milk be served in place of formula from birth through 11 months.
Fruit juice must be full-strength.
All bread and bread alternates shall be made from whole-grain or enriched meal or flour. The amount served must be measurable. 
No nuts, seed, or nut butters are allowed.


Accurate Count -

All meal participation must be marked during the actual participation. Marking participation prior to or after meal service is not allowed.

A full time child may be claimed for two meals and a snack, or two snacks and one meal.

A part time child may be claimed for two feedings each day.




Delivery of Provider's Claim-

The deadline for providers to turn in monthly paperwork is by midnight the 2nd day of the month following the month the claim is for. Paperwork submitted late will be turned in to the State Agency as a late claim, which delays payment by one month.

Claims may be mailed to:

Day Care Service, Inc.
29831 Florida Ave.
Elkhart IN  46516


Claims may be hand delivered to the same address.
A drop-off box is maintained for twenty-four hour delivery.

The combined sponsorship claim submitted to the State Agency must be received at the State Agency no later than the 10th of the month, or it will be reimbursed one month late.

Provider Reimbursement -

Federal regulation Part 226.7 (k) states, "all valid claims shall be paid within 45 calendar days of receipt." In view of this citation, sponsors cannot expect payment from the State Agency prior to the 45 day timeline.

The sponsorship has five (5) working days to distribute the claim after receipt from the State Agency.

Provider Reimbursement shall be by mailed check or deposited directly to the provider's designated bank account. Providers are notified by telephone when checks are mailed or reimbursement is deposited into their account.

All providers will be mailed a copy of the claim's cover sheet for the month they are being reimbursed for. All participating providers will receive an annual statement of reimbursement received during the calendar year.


Training -

The CACFP requires providers have annual training for the following topics:

1. Record Keeping for the CACFP and Tiering of Homes and/or Children

 2. Sanitation

 3. Meal Pattern Requirements

 4. Nutrition Education for Children

All scheduled workshops are at 7 pm on the 2nd Monday of the month at:

Augustana Lutheran Church
1133 Kilbourn St.
Elkhart, IN

All workshops are open to the public. You do not have to have a licensed home to attend.

The CACFP requires providers have six (6) hours of training during Fiscal Year 2011.

Scheduled workshops for Fiscal Year 2011:
Nov 8, 2011 * Infant Nutrition and Sanitation- 
Mar 14, 2011 * Kids Nutrition Education and  CACFP Record Keeping  - Bring your Redbook
Sept 12, 2011* Record Keeping for CACFP / Tiering/ Civil Right / Annual Contracting - Bring your Redbook

* Providers unable to attend a required workshop may complete an Individual Study Project (ISP) in place of the workshop. Contact DCS for the appropriate ISP.

Contact DCS to determine how to document child care related training to be applied toward the 6 hours of required training.

Home Reviews -

The USDA requires each home be reviewed within 30 days of starting the CACFP. This is a "helping" visit. Your paperwork is discussed to make sure you understand what you are being asked to do.

The job of the Home Reviewer is to check for compliance. She is valued for her ability to help. We consider any question pertaining to child care worth answering.

DCS is required by law to review each home participating in the CACFP three times each fiscal year, October - September. Homes that do not participate the entire fiscal year may have their review requirements pro-rated.

Two Tiered Reimbursement System for Family Child Care Homes

Reimbursement rate is determined by
    area eligibility
    and / or
    income eligibility.

TIER I RATES - area / income eligible

Breakfast                1.19

Lunch / Supper        2.22

Snack                        .66

TIER II RATES - all others
   Breakfast                     .44
   Lunch / Supper          1.34
   Snack                          .18

Tier II Option -

Provider may received Tier II rates for all meals served, or
Have the sponsorship collect income information and determine the eligibility of enrolled children, or
Have the sponsorship identify only categorically eligible households.


Area Eligibility-

Area Eligibility can be based on an elementary school district or on census tract data.

If it is based on school data, an eligible ruling is effective for five (5) years.

If it is based on census tract data, an eligible ruling is effective until data from the next census is compiled. (Approximately 2012)


Income Eligibility Statements -

Income Eligibility Statements (by federal law) are private information and income determinations of contracted providers may not be shared with any individual other than the contracted provider/owner of the home.

Income Eligibility Statements (by federal law) are private information and income determinations of enrolled children may not be shared with the provider.

Information available to the provider:
    Number of Tier I and Tier II children and
    Number of eligible meals served at Tier I and Tier II rates of reimbursement.

Provider Claim Forms

Daily Participation and Attendance Form

Menu Form

Monthly Meal Count Form

Enrollment Roster (used for withdrawing children) Form

Parent Enrollment / Roster Form

Obligation to Serve Infants Form

Infant Menus

Birth through 3 months Form

4 through 7 months Form

8 through 11 months Form

Time In/Out Form

Income Eligible Application Form

USDA Disclaimer -

“The U.S. Department of Agriculture (USDA) prohibits discrimination in all USDA programs and activities on the basis of race, color, national origin, sex, age, or disability.” To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 14 th and Independence Avenue, SW, Washington, DC 20250-9410 or call 202-720-5964 or (888) 271-5983 Extension 516 (toll free). USDA is an equal opportunity provider and employer.”

It is the policy of the Indiana Department of Education not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability, in its programs, activities, or employment policies as required by the Indiana Civil Rights Law (I.C. 22-9-1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), Section 504 (Rehabilitation Act of 1973), and the Americans with Disabilities Act (42 USCS §12101, et. seq.).
Inquiries regarding compliance by the Indiana Department of Education with Title IX and other civil rights laws may be directed to the Human Resources Director, Indiana Department of Education, Room 229, State House, Indianapolis, IN 46204-2798, or by telephone to 317-232-6610, or the Director of the Office for Civil Rights, U.S. Department of Education, 111 North Canal Street, Suite 1053, Chicago, IL  60606-7204 — Dr. Suellen Reed, State Superintendent of Public Instruction.


Listing of Licensed Indiana Child Care Homes By County -

Care Finder Indiana




About Day Care Service -

We have been a not-for-profit corporation since 1987.

We operate in the Elkhart area and surrounding counties by providing training and information about being the best child care home that each can be.

We are here because we care.

Our Job -

Reviewing and reimbursing CACFP approved menus for contracted child care homes.

Our Services -

Information about:
  - Licensing
   - Required records for children
    - Record keeping for taxes
  - Health issues / Abuse
  - Pending legislative issues.

Our Goal

Quality care and nutrition for all children.



DCS Mission Statement -

Day Care Service, Inc., shall encourage the provision of nutritionally sound meals to children in child care.  



 DCS Confidentiality Statement -

Day Care Service, Inc., shall keep all records confidential between the organization and individual involved. Entities showing just cause shall have access to necessary records, as legally required. All required reports shall be filed.


ELKHART  IN  46516


Monday through Friday
8 am to 4:30 pm
Messages taken 24 hours

Dee Poff, Coordinator

Last edited:-->-->-->-->-->-->-->-->-->Friday, February 15, 2011

Useful Links: Resources for Child Caring

Email Tom Copeland at

McMillen Center offers a FREE online Nutrition Certificate Program.  In the convenience of your own home you can earn a certificate which show parents you are committed to the health of their children. The completed program is worth six (6) hours of nutrition training for the CACFP.  Statewide home child care providers Paper stuff for kids and grownups American Veterinary Medical Association Access Indiana Indiana Day Care Code Taking Care of Business